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Exhibitor Packages

CORPORATE PACKAGE:   $ 2500 For 2 Days 

  • (May Distribute Promotional material display at the event
  • May sell or sample non-food merchandise with prior communication and permits as necessary)
  • 20′ x 10′ event space
  • 2 tables 6’ X 30” each
  • 2 Tablecloths
  • 4 chairs
  • 4 VIP exhibitor / guest passes
  • Your banner display
  • Health department permit administration assistance as applicable (permit fees are vendor’s responsibility)

FOOD VENDORS:   $ 2000 For 2 Days

  • (May Distribute Promotional material display at the event
  • May sell or sample non-food merchandise with prior communication and permits as necessary)
  • 12′ x 10′ event space
  • 1 table 6’ X 30”
  • 1 Tablecloth
  • 2 chairs
  • 4 VIP exhibitor / guest passes
  • Health department permit administration assistance as applicable (permit fees are vendor’s responsibility.

 

INDIVIDUAL VENDORS:   $ 1,500 For 2 Days

  • (May Distribute Promotional material display at the event. May sell or sample non-food merchandise with prior communication and permits as necessary)
  • 12’ x 10′ event space
  • 1 table 6’x30”
  • 1 Tablecloth
  • 2 chairs
  • 4 exhibitor / guest passes

NON PROFIT ORGANIZATION: $ 1,250 For 2 Days 

  • May Distribute Promotional material display at the event
  • May sell or sample merchandise with prior communication and permits as necessary
  • 12′ x 10′ event space
  • 1 table 6’ x 30”
  • 1 Tablecloth
  • 2 chairs
  • 2 exhibitor / guest passes

TABLE Space Package: $ 1,000 For 2 Days 

  • May Distribute Promotional material display at the event
  • 12’ x 6′ event space
  • 1 table 6’ x 30” each
  • 2 chairs
  • 2 exhibitor / guest passes

 

Exhibitor package add-ons:

All packages include at least one table, tablecloth and chair as listed in the descriptions.

List the electrical equipment you will be bringing (include amps or watts)

Will you be bringing your own power source? no  yes

Number of electrical outlets needed ($200) per 200 watt

 2 or 3 prong traditional plug outlet [not industrial])      

Staffing ($15 per hour per person) 

Extra Table & Table cloth — $150 each      

Extra Chair — $12 each      

WiFi — $75

Marketing Add-Ons:

  • Promotional material distribution during convention by convention team — $400
  • Full-page souvenir ad (8.5′ x 11′) — $1000
  • 1 page 8.5 x 11 flyer /article / advertisement on convention website, vegetarian vision facebook, linkedin and twitter for 3 months – $625
  • Half-page booklet ad (5.5′ x 11′) — $600
  • Quarter-page booklet ad (2.25′ x 11′) — $400
  • Logo (220 Pixels x 180 Pixels) on 2017 Vegetarian Vision Exhibitor Website Page for 3 months – $275
  • 1 Post of approx. 200 characters with 220 Pixels x 180 Pixels logo on Vegetarian Vision facebook, linkedIn and twitter for 3 months – $200
  • Sponsored blog post — $250
  • Digital ad per e-newsletter (2.25′ x 11′) – $50 (5.5’ x 11’) – $75 (8.5′ x 11′) – $125
  • Early Bird Discount (Payment Received Before June 15, 2017) $10% on any / all of the above

Full Page Full Color Ad (8.5 Inches Width X 11.5 Inches Height) in the 2017 Festival Booklet – $1000 (excluding front/back inside and back /front

  • 8.5 Inches Width X 11.5 Inches Height – 1 Page digital Ad on Vegetarian Vision website – $50 per week
  • 5.5 Inches Width X 11.5 Inches Height – Digital Ad on Vegetarian Vision website – $30 per week
  • Logo on Vegetarian Vision website – $25 per week
  • Sponsored Digital Presentation automated slide show (no physical presenter) during festival (based on availability) – $750 per 10 minutes
  • Running digital slide Ad during the event – $500 (For 2 automated displays anytime during the 2-day event on Sep 9 and 10)
  • Running logo on our sponsor slide Ad during the event – $100 (For 2 automated displays anytime during the 2-day event on Sep 9 and 10)
  • Promotional Material Distribution during festival – $500
  • Day-of Exhibitor Staff – $15 per hour per person.
  • Gala Dinner Passes – $1,500 per Couple
  • Please contact us to discuss other options for participation (i.e. Prizes, raffles, etc.)

 

VENDOR / EXHIBITOR INFORMATION AND REGULATIONS

 

Vegetarian Vision will provide:

  • Exhibitor space as listed in the package
  • Table(s) if included in package
  • Tablecloth if included in package
  • Area security personnel. Protection of exhibitor’s property shall be the sole responsibility of the exhibitor.

 

Exhibitors will need to provide their own:

  • Table, tablecloth and chair unless included in a package or renting through the Festival.
  • Sanitary serving gloves, napkins, plates, serving utensils, sampling cups, sampling toothpicks, etc., if needed.
  • Liability and property insurance naming venue and Vegetarian Vision as additional insured.
  • Necessary food handling and sales permits as applicable.
  • Necessary presentation / demonstration material
  • Electric outlets and WiFi might be charged separately (Subject to availability)

Food Policy: All products must be dairy-free and egg-free vegetarian. This means no meat, poultry, fish, eggs, dairy, animal parts, or byproducts. This also means no animal derivatives such as honey, broth, gelatin, rennet, lard, tallow, and no dairy derivatives such as whey or casein. Any food items that do not adhere to these guidelines will be removed from display, sale, and sampling. Ingredients should be listed on the package or on the display. Foods without artificial additives are most desirable. Printed materials, including displays, handouts, and recipes, may not promote foods that are non-vegetarian.

See below for policy on printed materials.

Non-food Policy: All non-food items must not have been tested on animals, and must be free of leather, fur, wool, gelatin and any animal slaughter derivatives or animal products.

 Printed Materials: Printed materials including displays, handouts, and recipes, may not promote foods or products that are non-vegetarian. Cookbooks offered for sale must be dairy-free and egg-free or suggest dairy and egg alternatives.

 Fire Regulations: The Penn Plaza Pavilion enforces a strict “no open flame policy”. This means at no time can candles be used for the event without the wick/flame being enclosed by a glass container. This also applies to catering cooking supplies. Industrial deep fryers are not permitted.

Note: Vegetarian Vision reserves the right to decline any application at our discretion. Vegetarian Vision reserves the right to disengage any exhibitor / vendor at any time during the event. Absolutely no refunds will be issued under any circumstances. No vendor or sponsor space or benefits will be allocated until payment received in full at least 30 days prior to the event. Vegetarian Vision reserves the right to deny / limit event participation. 

Note that the Total indicated on this application does not take into account any applicable discounts or credit card processing fees. Once your application has been reviewed and accepted, you will be emailed a separate agreement and invoice. Payment can be made online or via check/money order.

Pre-Convention Delivery / Storage: Any items delivered directly to the venue prior to the Convention date will not be accepted.